2019 MSCA mtg minutes September 14, 2019
1. President Kasey Wacker calls the meeting to order.
Announcement is made that sheets are circulating around the room for members that are interested in running for one of the elected positions.
2. Office Reports
1. Secretary--Ceil McDonald said minutes are posted on the MSCA website.
Minutes approved
2. Treasurer--Zach, we have money, about $7,300. We have big expenses coming in from CTAM, but membership dues also coming in. Looking for grant applications.
3. President-elect--Ross Eichele. No report.
4. Past President--Mike Worcester. Talked about the selection of judges for sections and state. Know that state and section judges are through the MSHSL, not MSCA. Only 30& of schools voted this past year. We need to do better. Mike has data for us to see which parts of the state tend not to vote.
5. Information Coordinator--Scott Sieling--send session info to him to get on website
3. Committee Reports
1. Advisory Committee
a. Advisory review session was on Friday. Advisory next meets on October
7. We have elections today for two new positions.Current advisory
members also express desire for longer terms to be able to see things
through.
b. Linda Neugebauer (AA) and Stewart Wilson (A) go off Advisory now. We
will have elections today for their positions. Meg Krekeler (AA) and Karen
Lee (A) are the members that continue.
c. Persons wishing to submit proposals must use the submission form, linked on the MSCA website after state speech and until May 1, 2020.
2. MSHSL- Bonnie Spohn Schmaltz
a. The Board is looking at a framework for submitting proposals. Our proposals went to the board before going to the membership and that was not well-received. We should look to change. Presenting proposals to MSHSL will appear more cohesive and we will be more accessible to all members (not just those in attendance at CTAM)
b. Schools will now all have Activities Directors, not just Athletic Directors.
Fine Arts panels will be invited to present at their yearly conference. We have an opportunity to educate the ADs in all MN districts.
c. MSHSL has budget problems, partly due to sponsorship issues.
d. New section assignments will occur in 2021-2022.
e. Bonnie’s terms ends August 2019. This is NOT an MSCA position as the position also represents META and the MDTA. Members of all three activities may run for the position and the vote will include all three organizations.
f. Jill Lofald asks about how the MSHSL markets itself; in the past it has done so primarily as athletics...should be more inclusive of the fine arts.
As Bonnie is the president, speech and fine arts has a bit more visibility on the board of directors.
g. Region speech reps should check membership lists and encourage coaches who are not members of the MSCA to join, by pointing out the benefits such as eligibility for all-state recognition for students, etc
3. State Tournament Jury--
a. Cliff Janke reported on the 2019 jury deliberations. He said the jury was very kid-centered in their approach.
b. Approximately 70% of the protests dealt with timing issues. He is concerned that our lack of a standard procedure of signalling the end of the time period may do a disservice to our students. Is time up when they stand…? With card? We need to have a standardized process for Room Managers.
c. Question...will there be more transparency about issues brought up, how they were resolved, so that the broader membership understands better…Rachel says that the jury has a document with reasoning that is communicated to the coach. If no action is taken, no notification. She expressed concern about identifying info if this document were shared with all the membership. Cliff makes a report to the Advisory about protests at state, cleaned of identifying info. Could be shared with all.
d. Kasey says a protest was made and dismissed at sections that then showed up at state. Should that be included in what goes to state? Cliff reminds us that section decisions are not binding at state.
4. MSHSL Hall of Fame Committee - Jennifer Parker, Eric Meyer
a. An Invitation to the HOF celebration was sent via the listserv
b. Cliff Janke is the speech inductee. The announcement was greeted with an ovation from our organization for his long service and achievements.
5. New Coach Mentorship Update - Jody Saxton West
a. If you know of a new coach in your area, please let Jody know.
( [email protected] )
b. Discussion task bank deadline is Dec 13.
c. Know that MSCA and CTAM listservs are different. Be sure you are on both so as not to miss information.
6. State tournament
a. Thank you to Jerod Nelson and Wayzata HS for a successful first year. We look forward to a 2nd year. Jerod says to check information that Wayzata sends out as to where to park.
b. Online voting for judges. Harkening back to Mike W’s concerns mentioned in the Past President’s report, Roxy talks about all the calls Cliff gets each year from complaining about not being on the list of judges, and Cliff responds if people voted in your section maybe I wouldn’t be getting this call.
4. New Business
1. Membership voting
a. On-line voting for MSCA. We will use electronic voting today but it will only be open to the membership in attendance today. The Executive Board is looking seriously at how we can use on-line voting in the future within our Constitution or submitting proposals to the membership for amendments to the Constitution to make on-line voting possible. There was much discussion on whether the proposals will be available this year online for people who are not here at our meeting. Some had left yesterday’s sessions believing an on-line vote WOULD certainly happen this year. We did not reach consensus, but in the end we decided that the Constitutional issues and the concern about making a change at the last minute in order to extend voting to those not in attendance was not advisable..
b. We must vote on proposals passed by the advisory. As per the changes
instituted in 2016, *All proposals passed by advisory in May will go to
MSHSL for approval in October UNLESS the MSCA membership votes
AGAINST the proposal TODAY
c. 60% or more of membership in attendance at CTAM in favor of the
proposal advances the proposal to MSHSL
i. We need to be a cohesive membership and present proposals
representative of our body
d. Items up for voting were discussed in an advisory board session and
specific sessions on the proposals on Friday afternoon at CTAM. The
meeting agenda stated that little discussion would be provided during the
MSCA meeting.
i. Proposal 1: Make POI a 14th category. Amy French (Cotter), the coach that put together the original proposal, spoke briefly about
the proposal urging its adoption. The vote was 60.4%. It will move
on to the MSHSL Board for consideration.
ii. Proposal 2: Add semi-final round of 6 speakers each to the state tournament, advancing 6 speakers to the finals. Travis Rother, the coach that put together the original proposal, spoke briefly
about the proposal urging its adoption. The vote was 45.7% in favor. The proposal will be pulled from the MSHSL agenda in October.
iii. Advisory Committee Members
1. Expand terms for Advisory Committee members to three
(3) years. Rachel Schott amended the proposal to four (4)
years. Seconded by Rhys. The proposal passed on a
voice vote. Cliff expressed concern that we were moving
too quickly.
2. Elections were held for the new AA and A reps.
A Advisory election
Audree NYM
Jacob Burkman-Pine River Baccus
Mikaela Kritz-Melrose elected
AA Advisory election
Cort Sylvester-Rosemount elected
Luke Ostrander-AV
Thor Mattick-Princeton
Keith Bistideau-Edina
3. Can we make the MSHSL rep a member of the board?
Moved by Scott Kallestad and seconded by Meg Krekeler
and PASSED unanimously
4. Linda N wants to discuss changes to advisory. Kasey wants to discuss at Oct mtg and discuss further next year, voting at that time. Group concurs
5. Linda wants to collect data.
iv. State Tournament Jury Member
1. New A Representative
By acclamation, Kathleen Walker-Fairmont is our new
Jury member
4. We are soliciting members interested in serving on a committee for streamlining proposal, procedural changes, and voting processes for MSCA membership. The following signed up for said committee:
Heather Finholm--Red Wing [email protected]
Amy French--Cotter
Claire Sagstuen--John Marshall [email protected]
Jen Dunn-Foster--JM [email protected]
Angie Klein--Pequot Lakes [email protected]
Mary Miller--Melrose [email protected]
Travis Rother-Chan [email protected]
Zach Prax-Eastview [email protected]
Jack Ellis-Lakeville North [email protected]
Roxy Janke-retired [email protected]
Ross Eichele-Eagan [email protected]
Linda Neugebauer-Worthington [email protected]
Ceil McDonald-SSP [email protected]
5. Concerns about Discussion and Extemp Speaking procedural changes should have been communicated to our membership more appropriately
6. A question was raised about how COY is determined at the various subsection, section, and state level. Should there be the same standard for all? This is an MSCA award so recipients should be MSCA members.
7. Establish a committee to gather, formalize, and curate the history of the organization. Ross Eichele will chair this committee.
Volunteers for the Committee to curate history
Carol Sylvester Rosemount [email protected]
Rachel Schott (CA-CGB) [email protected]
Adam Wiebe (CA-CGB) [email protected]
Tim Newcomb (Forest Lake) [email protected]
1. President Kasey Wacker calls the meeting to order.
Announcement is made that sheets are circulating around the room for members that are interested in running for one of the elected positions.
2. Office Reports
1. Secretary--Ceil McDonald said minutes are posted on the MSCA website.
Minutes approved
2. Treasurer--Zach, we have money, about $7,300. We have big expenses coming in from CTAM, but membership dues also coming in. Looking for grant applications.
3. President-elect--Ross Eichele. No report.
4. Past President--Mike Worcester. Talked about the selection of judges for sections and state. Know that state and section judges are through the MSHSL, not MSCA. Only 30& of schools voted this past year. We need to do better. Mike has data for us to see which parts of the state tend not to vote.
5. Information Coordinator--Scott Sieling--send session info to him to get on website
3. Committee Reports
1. Advisory Committee
a. Advisory review session was on Friday. Advisory next meets on October
7. We have elections today for two new positions.Current advisory
members also express desire for longer terms to be able to see things
through.
b. Linda Neugebauer (AA) and Stewart Wilson (A) go off Advisory now. We
will have elections today for their positions. Meg Krekeler (AA) and Karen
Lee (A) are the members that continue.
c. Persons wishing to submit proposals must use the submission form, linked on the MSCA website after state speech and until May 1, 2020.
2. MSHSL- Bonnie Spohn Schmaltz
a. The Board is looking at a framework for submitting proposals. Our proposals went to the board before going to the membership and that was not well-received. We should look to change. Presenting proposals to MSHSL will appear more cohesive and we will be more accessible to all members (not just those in attendance at CTAM)
b. Schools will now all have Activities Directors, not just Athletic Directors.
Fine Arts panels will be invited to present at their yearly conference. We have an opportunity to educate the ADs in all MN districts.
c. MSHSL has budget problems, partly due to sponsorship issues.
d. New section assignments will occur in 2021-2022.
e. Bonnie’s terms ends August 2019. This is NOT an MSCA position as the position also represents META and the MDTA. Members of all three activities may run for the position and the vote will include all three organizations.
f. Jill Lofald asks about how the MSHSL markets itself; in the past it has done so primarily as athletics...should be more inclusive of the fine arts.
As Bonnie is the president, speech and fine arts has a bit more visibility on the board of directors.
g. Region speech reps should check membership lists and encourage coaches who are not members of the MSCA to join, by pointing out the benefits such as eligibility for all-state recognition for students, etc
3. State Tournament Jury--
a. Cliff Janke reported on the 2019 jury deliberations. He said the jury was very kid-centered in their approach.
b. Approximately 70% of the protests dealt with timing issues. He is concerned that our lack of a standard procedure of signalling the end of the time period may do a disservice to our students. Is time up when they stand…? With card? We need to have a standardized process for Room Managers.
c. Question...will there be more transparency about issues brought up, how they were resolved, so that the broader membership understands better…Rachel says that the jury has a document with reasoning that is communicated to the coach. If no action is taken, no notification. She expressed concern about identifying info if this document were shared with all the membership. Cliff makes a report to the Advisory about protests at state, cleaned of identifying info. Could be shared with all.
d. Kasey says a protest was made and dismissed at sections that then showed up at state. Should that be included in what goes to state? Cliff reminds us that section decisions are not binding at state.
4. MSHSL Hall of Fame Committee - Jennifer Parker, Eric Meyer
a. An Invitation to the HOF celebration was sent via the listserv
b. Cliff Janke is the speech inductee. The announcement was greeted with an ovation from our organization for his long service and achievements.
5. New Coach Mentorship Update - Jody Saxton West
a. If you know of a new coach in your area, please let Jody know.
( [email protected] )
b. Discussion task bank deadline is Dec 13.
c. Know that MSCA and CTAM listservs are different. Be sure you are on both so as not to miss information.
6. State tournament
a. Thank you to Jerod Nelson and Wayzata HS for a successful first year. We look forward to a 2nd year. Jerod says to check information that Wayzata sends out as to where to park.
b. Online voting for judges. Harkening back to Mike W’s concerns mentioned in the Past President’s report, Roxy talks about all the calls Cliff gets each year from complaining about not being on the list of judges, and Cliff responds if people voted in your section maybe I wouldn’t be getting this call.
4. New Business
1. Membership voting
a. On-line voting for MSCA. We will use electronic voting today but it will only be open to the membership in attendance today. The Executive Board is looking seriously at how we can use on-line voting in the future within our Constitution or submitting proposals to the membership for amendments to the Constitution to make on-line voting possible. There was much discussion on whether the proposals will be available this year online for people who are not here at our meeting. Some had left yesterday’s sessions believing an on-line vote WOULD certainly happen this year. We did not reach consensus, but in the end we decided that the Constitutional issues and the concern about making a change at the last minute in order to extend voting to those not in attendance was not advisable..
b. We must vote on proposals passed by the advisory. As per the changes
instituted in 2016, *All proposals passed by advisory in May will go to
MSHSL for approval in October UNLESS the MSCA membership votes
AGAINST the proposal TODAY
c. 60% or more of membership in attendance at CTAM in favor of the
proposal advances the proposal to MSHSL
i. We need to be a cohesive membership and present proposals
representative of our body
d. Items up for voting were discussed in an advisory board session and
specific sessions on the proposals on Friday afternoon at CTAM. The
meeting agenda stated that little discussion would be provided during the
MSCA meeting.
i. Proposal 1: Make POI a 14th category. Amy French (Cotter), the coach that put together the original proposal, spoke briefly about
the proposal urging its adoption. The vote was 60.4%. It will move
on to the MSHSL Board for consideration.
ii. Proposal 2: Add semi-final round of 6 speakers each to the state tournament, advancing 6 speakers to the finals. Travis Rother, the coach that put together the original proposal, spoke briefly
about the proposal urging its adoption. The vote was 45.7% in favor. The proposal will be pulled from the MSHSL agenda in October.
iii. Advisory Committee Members
1. Expand terms for Advisory Committee members to three
(3) years. Rachel Schott amended the proposal to four (4)
years. Seconded by Rhys. The proposal passed on a
voice vote. Cliff expressed concern that we were moving
too quickly.
2. Elections were held for the new AA and A reps.
A Advisory election
Audree NYM
Jacob Burkman-Pine River Baccus
Mikaela Kritz-Melrose elected
AA Advisory election
Cort Sylvester-Rosemount elected
Luke Ostrander-AV
Thor Mattick-Princeton
Keith Bistideau-Edina
3. Can we make the MSHSL rep a member of the board?
Moved by Scott Kallestad and seconded by Meg Krekeler
and PASSED unanimously
4. Linda N wants to discuss changes to advisory. Kasey wants to discuss at Oct mtg and discuss further next year, voting at that time. Group concurs
5. Linda wants to collect data.
iv. State Tournament Jury Member
1. New A Representative
By acclamation, Kathleen Walker-Fairmont is our new
Jury member
4. We are soliciting members interested in serving on a committee for streamlining proposal, procedural changes, and voting processes for MSCA membership. The following signed up for said committee:
Heather Finholm--Red Wing [email protected]
Amy French--Cotter
Claire Sagstuen--John Marshall [email protected]
Jen Dunn-Foster--JM [email protected]
Angie Klein--Pequot Lakes [email protected]
Mary Miller--Melrose [email protected]
Travis Rother-Chan [email protected]
Zach Prax-Eastview [email protected]
Jack Ellis-Lakeville North [email protected]
Roxy Janke-retired [email protected]
Ross Eichele-Eagan [email protected]
Linda Neugebauer-Worthington [email protected]
Ceil McDonald-SSP [email protected]
5. Concerns about Discussion and Extemp Speaking procedural changes should have been communicated to our membership more appropriately
6. A question was raised about how COY is determined at the various subsection, section, and state level. Should there be the same standard for all? This is an MSCA award so recipients should be MSCA members.
7. Establish a committee to gather, formalize, and curate the history of the organization. Ross Eichele will chair this committee.
Volunteers for the Committee to curate history
Carol Sylvester Rosemount [email protected]
Rachel Schott (CA-CGB) [email protected]
Adam Wiebe (CA-CGB) [email protected]
Tim Newcomb (Forest Lake) [email protected]
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